Minutes of the EMSI Executive Committee Meeting 2015 Minutes of the EMSI Executive Committee Meeting 2013

Minutes of the EMSI Executive Committee Meeting - 2012

The Executive Committee (EC) Meeting of the 37th Environmental Mutagen Society of India (EMSI) was held on 24.2.2012 at 6.30 p.m. at KIIT, Bhubaneshwar, under the Chairmanship of Prof. P. K. Seth (Biotech Park, Lucknow), the senior person of the EMSI.
Since Prof. R.C. Sobti, President of EMSI was not able to attend the meeting due to unavoidable circumstances, Prof. P.K.Seth; has chaired the Executive Committee Meeting.
The following Office Bearers and Members were present:

Office Bearers
Prof. P. K. Seth, Senior member
Prof. K. Kalaiselvi, Secretary
Prof. P. Rajaguru, Joint Secretary
Dr. K. Krishnamurthi, Treasurer

Members
Prof. K.K. Vijiyalakshmi
Dr. Sudhin Bhattacharya
Dr. Radhasaraswathy
Dr. R. Batachariya

Prof. R. C. Sobti, Prof. R.N.K. Bamezai, Prof. R Sharan, Dr. P. S.Chauhan, Dr. A.B Prasad, Dr. P. M. Gopinath, Dr. S. Nagini, Dr. Marymohankumar, Dr. M. V. Usharani and Prof. Singh, K. P., were not present due to prior commitments.
Prof. PK Seth congratulated the achievement of the EMSI members:

1. Dr. AT Natarajan for getting the award for his Life time achievement in the field of genetics and mutations etc.

2. Prof. R. C. Sobti for INSA fellow & President for ISC Conference, 2014

3. Dr. RNK. Bamezai for the Padmashree award and assuming Vice Chancellorship for Sri Mata Vaishnodevi University, Jammu.

4. Dr. Alok Dhawan for becoming the Director, Institute of Science, Ahemadabad
The Secretary Prof. K. Kalaiselvi welcomed the Office Bearers, the EC members and read the Agenda and initiated the proceedings of the meeting.
Prof. K. Kalaiselvi outlined the Agenda and read the Minutes of the last EC Meeting which was held at Punjab University, Chandigarh on December 18th 2011
Following are the highlights of Chandigarh Meeting

1. Transfer of audited accounts from the outgoing EC.

2. Transfer of accounts to SBI, NEERI Branch, Nagpur.

3. Payment of annual subscription due was made to IAEMS.

4. Applied and got PAN number for EMSI.

5. Conducted an International Workshop on Micronucleus Assays with Buccal Cells for Human and Environmental Monitoring on February 09 -13, 2011 at Anna University of Technology Tiruchirappalli, Tamilnadu.

6. Website (www.ems-india.org) for EMSI was launched in the month of September, 2011 and maintained till date.

7. Around 40 new members were given the membership receipt through the inter-net.

8. Identified the matured deposits of EMSI and trying with the help of an auditor to reinvest the society's money without losing the bank interest.
The Executive Committee approved the Minutes of EC held at Punjab University, Chandigarh. It was decided to conduct 38th EMSI meeting at BARC Mumbai in 2013. Panel meeting regarding AAEMS at 2014 was also discussed.
The Secretary reported that 40 New Members registered and joined the EMSI. She explained about the society's investment in various banks and amounts of deposits. She also reported that the amount of Rs. 1, 03,700/- in the current account was deposited keeping only RS 37,000/= in the current account.
The Treasurer Dr. K. Krishnamurthi submitted the treasurer report and discussed about the financial matters. The treasurer said clearly about the various deposits and reinvestment of the deposits in the same bank as well as in different banks without losing the interest with the help of the auditor. He also mentioned about the PAN card received for the society. Treasurer placed his budget of Rs. 28,000/= for the year 2012-2013 towards meeting the charges for preparation of audit report for the past six years and travel expenses for renewal of the FDs lying with the banks at Mumbai and other expenses.
The EC members discussed about the election of EMSI and decided to conduct the election and the result has to be announced within 3 months period, till then the present EC will continue in their charges. With respect to the continuous query of the organizing secretary of Bodh Gaya EMSI (34th) meeting, the chairperson suggested to consider the 15 people who paid registration fee. The members discussed about the membership of people who paid during the EMSI meeting at Bodh Gaya and decided to consider those 15 people as EMSI life members and also suggested that some efforts should be taken to set the fee amount for their membership.
The chairperson directed to prepare 37th EMSI meeting report.
The members unanimously agreed that EC recommendations may be placed before the GB meeting for ratification.
The EC profusely thanked the Organizing Secretary Prof. Birendranath Banerjee for organizing an excellent EMSI Conference in spite of numerous constraints.
The Meeting was ended with Vote of Thanks, proposed by Prof.PK Seth the chairman, the senior person and the secretary EMSI also thanked.

Minutes of the EMSI Executive Committee Meeting - 2011

The Executive Committee (EC) Meeting of the Environmental Mutagen Society of India (EMSI) was held on 18.12.2011 at 4.30 p.m. at Punjab University, Chandigarh, under the Chairmanship of Prof. R. C. Sobti.

Office Bearers
Dr. R. C. Sobti, President
Prof. K. Kalaiselvi, Secretary
Prof. P. Rajaguru, Joint Secretary
Dr. K. Krishnamurthi, Treasurer

Members
Dr. P. S. Chauhan
Dr. R. K. Bhattacharyya
Dr. P. K. Seth

The Secretary Prof. K. Kalaiselvi welcomed the Office Bearers, the EC members. The secretary, Prof. K. Kalaiselvi and the Treasurer, Dr. K. Krishnamurthi were asked to brief the overall activities of the year 2010-2011. Prof. K. Kalaiselvi outlined all the activities took place in one year period from 2010 March to 2011 December.
Following are the highlights of EMSI one year activities

1. Transfer of audited accounts from the outgoing EC.

2. Transfer of accounts to SBI, NEERI Branch, Nagpur.

3. Payment of annual subscription due was made to IAEMS.

4. Applied and got PAN number for EMSI.

6. Website (www.ems-india.org) for EMSI was launched in the month of September, 2011 and maintained till date.

7. Around 30 new members were given the membership receipt through the inter-net.

8. Identified the matured deposits of EMSI and trying with the help of an auditor to reinvest the society's money without losing the bank interest. Executive Committee approved the reports presented by the Secretary and the Treasurer, EMSI and advised to take immediate step to reinvest the matured deposits without losing the interest amount in the same bank or in different bank based on the rate of interest of the bank. It was also decided to invest another Rs. 50,000/= from the current account.
Members discussed about conducting the election and it was decided to complete the election processes before 1st week of February 2012. Further the President, EMSI was authorized to initiate the election process.
Prof. R. C. Sobti, the President agreed to take up the task and further he suggested the name Dr. Suri, Punjab University Chandigarh as the Election Officer. The EC members unanimously agreed the recommendation.
The EC profusely thanked the president Prof. RC Sobti for organizing the EC meeting by providing all facilities in an excellent manner to all the EC members in spite of numerous constraints.
The meeting was ended with vote of thanks, proposed by Prof. K. Kalaiselvi, Secretary, EMSI.

Minutes of the EMSI Executive Committee Meeting - 2011

The Executive Committee (EC) Meeting of the Environmental Mutagen Society of India (EMSI) was held on 4.2.2011 at 6.30 p.m. at VIT, Vellore, under the Chairmanship of Prof. Saharan.
Since Prof. R.C. Sobti, President of EMSI was not able to attend the meeting due to unavoidable circumstances, Prof. Saharan; Vice President of EMSI has chaired the Executive Committee Meeting.

Office Bearers
Dr. R. P. Saharan
Prof. K. Kalaiselvi
Prof. P. Rajaguru
Dr. K. Krishnamurthi

Members
Dr. P. S. Chauhan
Dr. P. M. Gopinath
Dr. K.K. Vijiyalakshmi
Dr. Marymohan kumar
Dr. Sudhin Bhattacharya
Dr. Radhasaraswathy

Prof. R. C. Sobti, Prof. R.N.K. Bamezai, Dr. M. V. Usharani, Prof.P.K. Seth and Prof. Singh, K. P., were not present due to prior commitments.
The Secretary Prof. K. Kalaiselvi welcomed the Office Bearers, the EC members. The joint secretary, Prof. P. Rajaguru was asked to read the Agenda due to the infirm health condition of the secretary and initiate the proceedings of the meeting. Prof. P. Rajaguru outlined the Agenda and read the Minutes of the last EC Meeting which was held at Punjab University, Chandigarh on12th March 2010. Following are the highlights of Chandigarh Meeting:
1. The continuous absence of the outgoing treasurer during the several last EC meetings was pointed out by the EC members with displeasure.
2. It was pointed out that several new members have joined the society, but no receipts have been issued. It appears that the international affiliation with the IAEMS is under threat since for several years Annual subscription has not been paid.
3. The committee advised that incoming treasurer should take immediate action for getting accounts audited as per the rules of EMSI and submit to the EC within two months period.
4.The EC thanked the Organizing Secretary Prof. Indu Pal Kaur for organizing an excellent EMSI Conference in spite of numerous constraints. Executive Committee approved the Minutes of General Body held at Punjab University, Chandigarh. It was decided to circulate and invite proposal from members of EMSI to organize EMSI 2012 Meeting.
Members discussed about the importance of giving guidelines to organize EMSI meeting /conference. The Organizing Secretary of EMSI meeting should be in constant contact with Secretary of EMSI in all activities and all the announcements should be circulated to all the members. The Organizing Secretary should send proper invitation to office bearers EMSI well in advance. The members expressed that meeting is being organized by the EMSI, President, Secretary and members of EMSI must be given due respect in conducting the meeting for instance EMSI objectives and aims should be read out by the Dias and sharing of ideas should be made. It was also decided that when the seed money is returned to EMSI, it must be supplemented with extra money raised by the Organizers, if, any.
The need for streamlining the account of EMSI was discussed. The members insisted the need to deposit the membership fee to IAEMS to keep the membership active/intact. The treasurer EMSI explained the requirement of the PAN Number for the society to get IT Exemption. The EC approved proposal to get PAN number, to create and maintaining the website for EMSI and to initiate 3 awards (citation) to young researchers. The members decided that the proposal to give awards to senior scientists and to increase the seed money from 10,000/= has to be kept in abeyance. The members unanimously agreed that EC recommendations may be placed before the GB meeting for ratification.
The EC profusely thanked the Organizing Secretary Prof. Radha saraswathi for organizing an excellent EMSI Conference in spite of numerous constraints. The Meeting was ended with Vote of Thanks, proposed by Prof.Rajaguru, Joint Secretary, EMSI on behalf of the Secretary, EMSI.

Minutes of the EMSI Executive Committee Meeting - 2010

The Executive Committee (EC) Meeting of the Environmental Mutagen Society of India (EMSI) was held on 12th March 2010 at 5.30 pm in the office of the Vice chancellor, Panjab University Chandigarh, under the Chairmanship of Professor A. B. Prasad, President, EMSI.

Office Bearers
Professor A. B. Prasad President
Dr. R. P. Saharan Vice-President
Dr. Yogeshwar Shukla Secretary
Prof. K. Kalaiselvi Joint Secretary

Members
Prof. R. C. Sobti
Prof. Nandjee Kumar
Dr. P. K. Seth (Ex-officio)
Dr. P. S. Chauhan (Ex-officio)

(Prof. M. Palanivel (Election officer) attended the meeting as a as a special invitee) Dr Giri, Prof. R.N.K. Bamezai, Dr. Jaikar Jha, Dr. B. Sesikeran, Dr. Rakesh Tuli, Dr. B C Das, Dr. Mukul Das and Rishi Shankar, the Treasurer was not present due to prior commitments.
The Chairman Prof. A. B. Prasad welcomed the Office Bearers, the EC members and Prof. M. Palanivel, the special invitee. He asked the Secretary Dr. Yogeshwar Shukla to read the Agenda and initiate the proceedings of the meeting.
Dr. Yogeshwar Shukla outlined the Agenda and read the Minutes of the last E C Meeting which was held at Boodh Gaya on 18-03-2009. Following is the high lights of Boodh Gaya Meeting

1. The EC expressed displeasure on the absence of the secretary and the treasurer not performing their responsibilities as the secretary and treasurer of EMSI.

2. The committee advised that treasurer should take immediate action for getting accounts audited as per the rules of EMSI and submit to the EC within two months period.

3. New election officer (Dr. M. Palanivel, Department of Environmental Science, PSG College of Arts & Science, Coimbatore) was appointed to hold the election for Office Bearers and Members of the EC

4. The EC thanked the Organizing Secretary Prof. Nandjee Kumar for organizing an excellent EMSI Conference in spite of numerous constraints. The members expressed that the over all activities of the Society have gone down and there was a total lack of any activity during the year but for election and the Annual Meetings. They also pointed out that notice and Agenda of the EC meetings should have been circulated well in advance as per the bye Laws of he Society , which is not been followed at all. The minutes were later confirmed.
The continuous absence of the treasurer during the several last EC meetings was pointed out by the EC members with displeasure. The members asked the Secretary, if the treasurer had passed on the statement of accounts to him, which he answered in negative.
The Committee advised the Secretary to specifically speak to the current treasurer to take immediate steps to submit the audited statements of accounts for the year and those for the past year, if any.
Dr. P. K. Seth pointed out the short comings in the functioning of EMSI in the recent past and asked for remedial measures. The same views were expressed by Dr. P. S. Chauhan and others present. It was pointed out that several new members have joined the society, but no receipts have been issued. It appears that the international affiliation with the IAEMS is under threat since for several years Annual subscription has not been paid. At this point the President also expressed his anguish over lack of communication amongst the office bearers despite his several reminders to the Secretary. The members then reminded that as per the bye Laws the EC can hold charge only for two years and elections are expected to be completed before the completion of the second year. This was not done and the term of the outgoing EC has extended for three years which is contrary to the Bye Laws and all present said such serious lapses must be avoided in future.
With the permission of the Chairman, the election officer Prof. M. Palanivel was asked to declare the results of the election conducted by him. The Election officer read the report he had prepared, which was finally submitted to the EC.
The following office Bearers and Members were declared elected:

President

Vice President

Secretary

Joint Secretary

Treasurer

Members

8. Vacant (The position of one member)

The EC Members congratulated the newly elected office bearers. In order to fill up the vacant position, national representation was considered as a deciding factor and Dr. Sudin Bhattacharya of Kolkata, was inducted as a nominated Member of the EC.

The EC members also proposed that the following members may be inducted as Permanent EC members subject to the ratification by the G B.

The Members present congratulated the newly elected EC and hoped that the new functionaries will carryout the business of the Society as per the by-law of EMSI and raise it to the level of its lost glory.
The EC thanked the election officer Prof. M. Palanivel for the smooth conduct of the election.
The EC discussed the immediate taking over charge by the newly elected body. In case of Secretary the same would be affected at Chandigarh while the date of handing over charge relating to the financial matters, including audited statement of accounts, receipts, bank checque and passbooks etc must be affected as soon as possible. It was decided to fix a date in consultation with all concerned at Lucknow and Dr Shukla was advised to get in touch with the treasurer to do so and fix a date for handing over in consultation with the former president Dr. P.K. Seth and the newly elected President Prof R C Sobti.
The newly elected Treasurer and Secretary may come to Lucknow to take over the charge. It was suggested that organizing a one day Seminar or an academic Discussion meeting at Lucknow would be helpful to support travel of concerned officials or invitees. Dr P K Seth and Dr Shukla, were entrusted to explore the possibilities of holding the same at Biotech Park or at ITRC. If needed the EC may decide to meet the expenditure to be incurred for the handing over process such as travel of those who are not able to raise their own resources. In case all other efforts do not succeed to rise the travel funds, as an exceptional case EMSI, may be considered to meet the travel from its own albeit dwindling resources for the purpose. However, the members were confident of the resourcefulness of Drs Seth and Shukla. The members unanimously agreed that EC recommendations may be placed before the GB meeting for ratification.
The meeting ended with vote of thanks to the chair.

Minutes of the EMSI Executive Committee Meeting - 2009

A meeting of Executive Committee (EC) was held in the Department of Botany, Magadh University, Bodh Gaya. The following were present

Office Bearers
1. Prof. A. B. Prasad (President)
2. Dr. P. K. Seth (Past President, Ex-officio)
3. Dr. B. Nagarajan (Special invitee)
4. Dr. K. Kalaiselvi (Joint secretary)
5. Dr. Nandjee Kumar (Organizing Secretary, XXXIV Annual meet)
6. Dr. Alok Dhawan (Special invitee)

It was resolved that the meeting of EC be adjoined due to lack of quorum and reassemble after 15 minutes.

The adjoined meeting was recalled after 15 mins. The Chairman Prof. A. B. Prasad welcomed the members and thanked them for making it possible to attend the meeting. He informed that due to some unavoidable reasons the secretary could not attend the meeting.

He further informed that the treasurer also expressed his inability to attend the meeting but has sent the statement of accounts to him.

The president requested the joint secretary to read out the letter she has received from the Secretary requesting her to help the President to conduct the meeting.

Dr. B. Nagarajan and Dr. Alok Dhawan were invited to attend the EC Meeting as special invitees.

The EC expressed displeasure on the absence of the secretary and not performing his responsibilities as the secretary of EMSI. As per the rules and regulations of the Society the secretary should have circulated the minutes of the last meeting and agenda much in advance. This is a serious matter and should not happen again. Office bearers are expected to discharge their duties. In case he was unable to attend the meeting, the secretary should have sent the minutes and other papers to the Joint secretary.

The last minute letter is irrelevant. As per the rules and regulations of the Society the joint secretary has to perform the duties in the absence of the secretary.

The EC noted that due to non-functioning of the secretary the treasurer could not get the accounts audited.

The EC noted that accounts which have been submitted by the treasurer is a simple statement of the bank. The statement shows that EMSI has a balance of Rs. 1, 74,345/=. The committee advised that treasurer should take immediate action for getting accounts audited as per the rules of EMSI and submit to the EC within next two months period.

The EC noted, so far the election officer appointed by the General Body in the meeting held at Aligarh in January 2008 has not taken any action and therefore there is a need to appoint another election officer.

The EC felt that in the absence of election there is no other alternative but to continue till six months or till the election processes gets completed, whichever is earlier. Further the join secretary was authorized to initiate the election process.

Dr. K. Kalaiselvi, the joint secretary agreed to take up the task. Dr. M. Palanivel, Department of Environmental Science, PSG College of Arts & Science, Coimbatore was appointed as election officer after obtaining his consent..

The EC profusely thanked the Organizing Secretary Prof. Nandjee Kumar for organizing an excellent EMSI Conference in spite of numerous constraints. The committee also complemented the entire team. The EC also thanked the president of EMSI for sustained interaction and guidance.

The meeting ended with thanks to the Chair.